Rules and Constitution

RULES AND CONSTITUTION OF THE RESIDENTS’ ASSOCIATION 

NAME 

The name of the Association shall be the Dulwich Village, Woodyard Lane and College Road  Residents Association hereinafter called the Association. 

OBJECTS 

The Association shall have as its objects the furtherance of the community interest of its  members and the maintenance and improvement of the amenities affecting them. 

MEMBERSHIP 

Membership shall be open to all residents of the Association 

but voting shall be restricted to one vote for each property. 

The initial annual subscription shall be____nil_________in respect of each  property and shall be due on____N/A_________________________in each year. Membership of the Association shall terminate: 

  1. a) Upon a member giving written notice to that effect to the Hon. Secretary b) Upon a member ceasing to be either a tenant or resident. 

ORGANISATION 

The Committee shall consist of up to five members of the Association the officers thereof  being a Chairman, Hon Secretary and Hon Treasurer. 

The election of the Committee and of its officers shall take place at the Annual General  Meeting. 

Committee members so elected shall hold office until the following Annual General Meeting,  when they shall be eligible for re-election without 

re-nomination. 

Nomination for the membership of the Committee shall be proposed and seconded by two  members of the Association and notified to the Hon. Secretary seven days in advance of the  Annual General Meeting and shall include the written consent of the nominee. 

THE COMMITTEE 

The committee shall be empowered to fill any vacancy occurring on the Committee or among  the officers for the remainder of its term of office; it shall also be empowered to co-opt up to  three extra members if necessary. The committee shall also be empowered to appoint sub committees from the membership, whose decisions will be subject to confirmation by the  Committee. The committee shall meet as and when required, its quorum consisting of simple  majority of its members, at least two of whom must be officers.

MEETINGS 

The Annual General Meeting of the Association shall be held not later than  ___November_/TBA______________ in each year. A report will be given at the Annual  General Meeting of the year’s work of the Association. 

An Extraordinary General Meeting of the Association may be convened at any time by the  Hon. Secretary, either upon written instructions of the Committee, or the written request  signed by no fewer than ten members of the Association. 

At the Annual General Meeting of the Association, or at any Extraordinary General Meeting,  25% of the membership shall constitute a quorum, and if not present, the meeting shall be  adjourned to another day when members present shall form a quorum. 

An Ordinary General Meeting of the Association may be convened on fourteen days written  notice to the members, which notice shall contain the Agenda. 

Seven days’ notice in writing must be given to the Hon. Secretary of any resolution to be  moved at any General Meeting unless such resolution is admitted by the Chairman at the  Meeting. 

A notice containing all resolution and nominations to be moved, with the names of the those  proposing and seconding each resolution or nomination, shall be kept by the Hon. Secretary  and be available for inspection by any member for seven days before the General Meeting. 

VOTING 

Voting at a meeting of the Association shall be by a simple majority and be by a show of hands  unless a ballot is demanded by a majority. In the case of equality, the Chairman shall have a  casting vote. 

FINANCE 

The property and funds of the Association shall be held and administered by the Committee; a resolution of the Committee shall be sufficient authority for any payment there from. 

ALTERATION TO THE RULES AND CONSTITUTION 

No Alteration to the Rules and Constitution of the Association shall be made except at the  Annual General Meeting or at an Extraordinary General Meeting. 

All complaints or suggestions on matters regarding the Association shall be made to the  Committee, preferable in writing.